The Planning Process

Here's how we guide couples through every step of planning a destination wedding in Sri Lanka.

1. The Discovery Moment – Let’s Get Acquainted

1. The Discovery Moment – Let’s Get Acquainted

Every love story begins with a spark—ours begins with a conversation. Most couples find us through our Instagram, Facebook, or our website, and the journey begins with a complimentary consultation call. We prefer Zoom for a more personal connection, but we’re happy to use any platform that works for you. During this session, we’ll: Learn about your love story and vision Talk through your ideal wedding vibe, budget, guest count, and must-have elements Share how we work, what we offer, and what makes weddings in Sri Lanka truly magical This call is all about connection—it’s important that you feel excited and confident in moving forward with us. Once you're feeling aligned, we'll send a quick pre-booking questionnaire to capture key details—your priorities, wishlist, and vibe.

2. The Vision Blueprint – Locking It In

Now, let’s turn your dream into something beautifully grounded. After reviewing your questionnaire, we’ll explore: Your ideal wedding experience (intimate elopement, beach celebration, cultural fusion, etc.) Key priorities (aesthetic, budget, guest experience, etc.) Initial preferences for location, season, theme, dates, and style (from barefoot beach to heritage villa) Begin designing your custom mood board, color palette, and floral or cultural inspirations From there: We hop on a follow-up call to review everything If you're ready to move forward, You’ll then receive: A fully tailored wedding proposal outlining services, logistics, and transparent pricing A clear breakdown of our packages and any custom add-ons Your official contract and deposit request Once signed and confirmed, the planning officially begins—you can leave the rest to us

3. Custom Planning & Dream Design – It’s All About You

This is where the magic starts. At Ceylestial, everything is customizable, no matter your budget. We specialize in crafting bespoke weddings that reflect your story. Even the most “unrealistic” ideas are welcomed—Sri Lanka offers endless possibilities. In this phase, we offer: Theme development, color palettes, and mood boards aesthetically designed and tailored to your story Venue scouting across Sri Lanka’s coastal, cultural, and scenic gems based on your vibe (beaches, mountains, luxury villas, temples) Virtual or in-person venue tours with full logistical breakdowns Presentation of a curated shortlist of trusted photographers, stylists, musicians, florists, and more from a hand-picked list You decide how involved you want to be—we can take full creative control or collaborate closely with you. Either way, we ensure your wedding feels intentional and effortlessly beautiful.

4. Full-Service Coordination – Stress-Free & Seamless

Think of us as your personal wedding HQ. From here on, we handle everything: All vendor communication, negotiations, and bookings Contract negotiations and coordination A master planning checklist and a custom planning timeline Budget tracking and adjustments Legal paperwork, translations, and requirements Guest logistics and coordination, including accommodation suggestions, airport transfers, and travel coordination We work flexibly depending on your timeline. Whether you have 12 months or 6, we’ll structure your planning journey accordingly—and keep you updated every step of the way.

5. The Wedding Week Experience – More Than Just a Day

This is not just one event. It’s a full-blown celebration of love—and we’re here for all of it. Our team in Sri Lanka will: Coordinate venue setup, vendor arrivals, and final walkthroughs Be on hand to host any rehearsal dinners, welcome events, cultural rituals, or bachelor/bachelorette celebrations Arrange guest excursions, wellness sessions, or local tours upon request On your big day, at least two senior planners from our team will be on-site, supported by additional staff depending on your event’s size. You won’t lift a finger—we manage the schedule, flow, and behind-the-scenes magic.

6. The Forever Moment – Your Wedding Day

This is the moment where it all comes together—and your only job is to be present and soak in the magic. We’ll ensure: Seamless vendor coordination from sunrise to send-off Timely event transitions and guest management Last-minute discreet troubleshooting (without you ever knowing there was a problem) Emergency kits, weather backups, and all the little things you won’t have to think about Expect a stress-free, soulful celebration where you get to celebrate, cry happy tears, dance under the stars, and live out the most unforgettable day of your life—with peace of mind.

7. The Afterglow – We’re Still With You

7. The Afterglow – We’re Still With You

Even after the vows and fireworks fade, our work isn’t done. Post-wedding, we: Follow up with all vendors to ensure delivery of photos, videos, and any extras Provide your professional photo + video albums, digitally (and printed if requested) Offer optional content creation services for behind-the-scenes reels and social media stories Send out thank-you notes, help with guest follow-ups, and post a recap on our socials (with your permission) We’ll also check in with you personally to: Gather a testimonial (if you're happy to share!) Extend our referral reward if you send other lovebirds our way We’ll also schedule a wrap-up call to relive the best moments and officially close this magical chapter—with deep gratitude. And thank you—for trusting us with your most precious day